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Mac File basics 1

December 9, 2023


Mac File Organization Basics

  • Understanding the Desktop:
    • The desktop is like your virtual workspace or where you do your work. Icons on the desktop represent files and folders.
    • To open a file or folder, double-click on its icon.
  • Creating a Folder:
    • Right-click on the desktop.
    • From the menu, choose “New Folder.”
    • Give the folder a name by clicking on its title and typing.
  • Organizing Files:
    • To move a file, click and hold on its icon, then drag it to the desired location.
    • To copy a file, hold down the “Option” key while dragging.
  • Deleting Files:
    • To delete a file, select it and press the “Delete” key.
    • A confirmation box will appear. Click “Move to Trash.”
  • Emptying the Trash:
    • To permanently delete files, right-click on the Trash icon on the desktop or File Menu
    • Select “Empty Trash.”
  • Searching for Files:
    • Use the magnifying glass in the top-right corner (Spotlight) to search for files.
    • Type the file name, and relevant files will appear.
  • Changing File Views:
    • In Finder (the smiling face icon on the dock), click on “View” in the menu bar.
    • Choose from icons, list, columns, or gallery view.
  • Creating Shortcuts:
    • If there are folders you use often, drag them to the dock for quick access.
  • Backing Up Files:
    • Consider using Time Machine for automatic backups.
    • Connect an external drive, and follow the on-screen prompts.
  • Closing and Quitting Apps:
    • To close a window, click the red dot in the upper left corner.
    • To quit an app, go to the app’s menu and choose “Quit [App Name].”

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