Mac File basics 1

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Mac File Organization Basics

• Understanding the Desktop:
  • The desktop is like your virtual workspace or where you do your work. Icons on the desktop represent files and folders.
  • To open a file or folder, double-click on its icon.
• Creating a Folder:
  • Right-click on the desktop.
  • From the menu, choose “New Folder.”
  • Give the folder a name by clicking on its title and typing.
• Organizing Files:
  • To move a file, click and hold on its icon, then drag it to the desired location.
  • To copy a file, hold down the “Option” key while dragging.
• Deleting Files:
  • To delete a file, select it and press the “Delete” key.
  • A confirmation box will appear. Click “Move to Trash.”
• Emptying the Trash:
  • To permanently delete files, right-click on the Trash icon on the desktop or File Menu
  • Select “Empty Trash.”
• Searching for Files:
  • Use the magnifying glass in the top-right corner (Spotlight) to search for files.
  • Type the file name, and relevant files will appear.
• Changing File Views:
  • In Finder (the smiling face icon on the dock), click on “View” in the menu bar.
  • Choose from icons, list, columns, or gallery view.

• Creating Shortcuts:
  • If there are folders you use often, drag them to the dock for quick access.
• Backing Up Files:
  • Consider using Time Machine for automatic backups.
  • Connect an external drive, and follow the on-screen prompts.
• Closing and Quitting Apps:
  • To close a window, click the red dot in the upper left corner.
  • To quit an app, go to the app’s menu and choose “Quit [App Name].”

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